About us
Committed to building the next generation of 100% software-based mobile networks, , ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.
We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.
Tasks
What your day to day might look like
- Manage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlines
- Act as the point of contact among executives, employees, clients and other external partners
- Independently manage different workstreams and help to solve complex problems to support the management team
- Communicate with internal and external teams on deadlines and project progress
- Prepare client presentations and internal board meetings (e.g. compile briefing material)
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Filing and retrieving corporate records, documents, and reports
- Working closely with our Office Management WS to manage and oversee duties at both office locations and provide general administrative support
- Opening, sorting, and distributing incoming faxes, emails, and other correspondence
Requirements
What we are ideally looking for
- Excellent organizational, interpersonal, communication, and team skills
- Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
- High level of energy and motivation; Ability to perform well in a highly dynamic, rapidly changing environment and to adapt quickly to changing priorities
- Ability to take ownership of processes and projects
- Experience in an administrative role supporting senior management
- Familiar with using various software, including word processing, spreadsheets, databases, and presentation software.
- Discretion and confidentiality
- Professional level verbal and written communication skills
- Fluent in German and English (C1-C2); other languages are a plus
Even better if you have
- Experience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom
