People Operations Coordinator (m/f/d)

Permanent employee, Full-time · Berlin, Hamburg

About us

We are looking for a structured and proactive People Operations Coordinator (m/f/d) to join our team in Hamburg or Berlin. In this role, you’ll be responsible for ensuring smooth and efficient processes across all administrative areas of People Operations. From managing employee data and contracts to optimizing internal workflows, you’ll help create a seamless experience for our team and ensure our people processes run efficiently and accurately.

Tasks

What you’ll do

Prepare and manage employment contracts, reference letters, and other employee-related documentation.
Maintain and update employee data in Personio, ensuring accuracy, data integrity, and GDPR compliance.
Manage time-off requests, absence records, and vacation balances in our HRIS (Personio).
Conduct regular audits of employee data and documentation to ensure accuracy and compliance.
Support remote employees with their administrative needs, including documentation and local compliance requirements.
Contribute to the implementation and improvement of new tools, systems, and workflows.
Create reports and data insights from Personio to support people-related decisions.
Ensure compliance with German labor law and internal policies across all People Operations processes.
Collaborate closely with the Head of People Operations to ensure smooth coordination and efficient workflows.

Requirements

Our ideal new colleague

At least 1-2 years of experience in People Operations, HR administration, or a similar role.
Strong attention to detail, reliability, and a hands-on mindset.
Good knowledge of Personio and confidence in managing digital HR processes.
Good understanding of German labor law and administrative best practices.
Strong organizational and problem-solving skills with a focus on accuracy and efficiency.
Fluent in German (C1 or higher) and very good English skills.
You enjoy bringing structure to processes and continuously improving how things are done.

Benefits

A little more about our culture and why you should join:

Work-Life-Balance is a priority: Flexible working that suits you - we live and breathe a hybrid remote culture and don't mind where and when you work
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills in a traditionally not very diverse industry
We offer you the culture of a fast-growing start-up with the maturity of an enterprise company
We are more interested in your experience and knowledge than formal degrees
Entrepreneurial culture and flat hierarchies
Mobility benefit, fitness benefit, language class benefit and wellness benefit (for full-time employees)
Home office budget (for full-time employees)

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About us

ng-voice is an equal opportunity employer. We believe demographic characteristics and diverse experiences that have nurtured unique viewpoints benefit our growth and performance and value each person and their different background as a whole.

Hope we caught your attention; we look forward to getting to know you!

DISCLAIMER

Even if you do not meet 100% of the requirements, however, you think this role will be a good match for you, please send in your application. We would love to be in touch!

Please be aware that we are currently not collaborating with agencies and any profile received will not be taken into consideration.

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We are looking forward to hearing from you!

Thank you for your interest in ng-voice. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to jobs@ng-voice.com.